Bursar and Accounts Receivable Clerk

Description

We are seeking a highly organized and detail-oriented individual to join our team as a Bursar and Accounts Receivable Clerk. This position will be responsible for managing student accounts, processing payments, ensuring accurate billing, and providing support for financial reporting. The ideal candidate will have strong accounting skills, excellent attention to detail, and the ability to work efficiently in a fast-paced environment.

Office environment with occasional evening or weekend hours, especially during peak billing periods.

Competitive salary and benefits package.

  • Full-time position: 7:30 a.m.-4:30 p.m.
  • Location: Dauphin Island, Alabama
  • Department: Finance, Accounting
  • Reports To: Director of Finance, Deputy Director

Key Responsibilities:

Accounts Receivable Management:

  • Process and manage all incoming payments (e.g., tuition fees, field trip fees, Aquarium sales, etc.) in a timely manner.
  • Reconcile and make bank deposits regularly
  • Generate and issue invoices, statements, and receipt payments in accounts receivable.
  • Follow up on outstanding accounts and initiate collections procedures when necessary.
  • Maintain records of all payment transactions and ensure they are properly recorded in the accounting system.

Bursar Office Support:

  • Manage student financial accounts, ensuring compliance with institutional policies and regulations.
  • Assist students with billing questions, payment options, and coordinate with their home campus.
  • Process refunds for overpayments or adjustments to student accounts.
  • Monitor the status of student accounts to ensure proper financial standing for course registration and graduation.
  • Coordinate with other departments (e.g., Registrar, home campus, cafeteria, etc) to ensure accurate and timely billing.
  • Communicate with students and parents regarding payment issues, account balances, and inquiries.

General Accounting Functions:

  • Assist in the preparation of financial reports, including aging reports and cash flow forecasts.
  • Perform regular reconciliations between the student billing system and accounting records.
  • Assist in the development and updating of policies and procedures related to the bursar’s office, accounts receivable and student accounts.
  • Maintain accurate and up-to-date accounting records in compliance with institutional standards and regulations.
  • Assist other accounting office functions as needed.

Customer Service:

  • Provide excellent customer service by addressing inquiries related to billing, payments, and financial procedures.
  • Assist with the resolution of any billing or payment issues to ensure positive experiences for students and families.
  • Provide information about payment plans, deadlines, and financial policies.

Qualifications:

Education: High school diploma required; Associate’s degree or higher in Accounting, Finance, or a related field preferred.

Experience: Minimum of 2 years of experience in accounting, finance, or accounts receivable roles. Experience in an educational institution is a plus.

Skills:

  • Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Excel.
  • Strong understanding of accounting principles and financial procedures.
  • Excellent organizational, time-management, and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive financial information.
  • Strong attention to detail with a high level of accuracy.
  • Effective communication skills, both written and verbal, with the ability to interact with diverse individuals.

Personal Attributes:

  • High degree of professionalism, honesty and integrity.
  • Ability to work independently and as part of a team.
  • Strong customer service orientation and ability to manage challenging situations.

How to Apply

Send resume/cover letter to jobs@disl.edu.